Unifying People & Processes: Why MESI Transformed HR for the Future

At Gecko HRM, we are thrilled to welcome MESI to our growing community of forward-thinking organisations!

The Challenge: From Spreadsheets to Strategy

MESI, a Slovenia-based company specialising in the development of medical diagnostic devices, is embarking on a digital HR transformation with Gecko HRM to support their 150 employees across Slovenia, France, Germany, the UK, Spain, and Italy.

With innovation at its core, MESI is streamlining its HR processes, employee experience, and talent development. And Gecko HRM is here to make it happen.

As MESI faced increasing administrative burdens and paperwork, the HR team struggled to dedicate time to strategic initiatives. Three key processes were particularly affected by manual work, leading to inefficiencies and errors.

HR Administration: The Hidden Cost of Inefficiency

Managing employee data required extensive paperwork, which became unsustainable with a workforce of 140 employees. The reliance on Excel spreadsheets meant constant updates, consuming significant time and increasing the risk of errors. Additionally, new stakeholders introduced monthly and quarterly reporting requirements, but without a digital tool to generate reports efficiently, reporting remained a time-intensive task.

Recruitment: When Slow Processes Cost Top Talent

The absence of a dedicated recruitment tool made candidate tracking and talent pool management challenging. CV screening was slow and inefficient, and the lack of automation prolonged the hiring process, sometimes resulting in a poor candidate experience.

Performance Management: Turning Feedback into Action

Performance evaluations were conducted using paper-based forms, making the process cumbersome and difficult to analyse. Without structured support, HR struggled to draw meaningful insights from managerial assessments, and there was no systematic approach to evaluating soft skills. Implementing a digital solution, such as Gecko HRM’s performance management module, enables structured performance reviews, ensuring efficiency and timely evaluations.

Why MESI Chose Gecko?

For MESI, usability, connectivity, and data security were the top priorities when evaluating potential solutions.

MESI also prioritised building strong partnerships and chose Agilcon for its responsiveness, reliability in delivering on promises, and professionalism, ensuring a smooth collaboration throughout the process.

MESI’s Excitement for the Build-As-You-Go Performance Management Solution

One of the standout features MESI is most excited about is Gecko’s Build-As-You-Go Performance Management solution. Unlike rigid, one-size-fits-all performance management systems, this approach gives MESI the flexibility to design and evolve their performance management processes based on their specific needs.

What the Build-As-You-Go Approach Allows MESI to Do

• Start simple and scale over time – Implement only the essential components like Performance Talk first and expand to 1:1 Talks or Goal Setting as their needs evolve.
• Customise performance processes – Define their evaluation criteria, and feedback methods to match their company culture.
• Introduce continuous talks and goal tracking – Support ongoing development and agility instead of relying on rigid annual reviews.
• Engage employees in meaningful conversations – Create a transparent and growth-oriented performance culture.
• Align personal and company goals – Ensure employees’ individual objectives contribute to broader business success, fostering motivation and clarity.
• Adapt to changing business needs – As MESI grows, the system can evolve alongside them, ensuring relevance and efficiency.

With Gecko HRM’s flexible, modular approach, MESI is taking a modern, employee-first approach to performance management, ensuring that its team stays engaged, motivated, and aligned with the company’s vision.

The Full Scope: A Unified Solution for MESI

MESI has been leveraging several systems like ERP, time & absence tracking, and payroll to manage different aspects of their operations. However, the need for a dedicated HRM solution became evident as the company expanded internationally and sought a more structured, automated, and data-driven approach to HR management.

By implementing Gecko, MESI is integrating a centralised and scalable HR platform, covering everything from HR administration and compliance to talent acquisition and employee engagement.

Gecko HRM will help them:

• Centralise HR administration – All employee records, organisational structures, and administrative processes in one place.
• Automate leave management – Automatic calculations of annual leave entitlements with clear approval workflows.
• Streamline recruitment and onboarding – A structured hiring process and onboarding workflows to ensure new employees integrate smoothly.
• Enhance performance management – Tools for performance evaluations and development conversations, ensuring continuous growth.
• Improve HR analytics and insights – Managers will have access to real-time data for better decision-making.
• Enable seamless integration with existing tools – Gecko HRM will work alongside their existing systems like payroll, to ensure a smooth workflow.
• Boost employee experience and engagement – Self-service portals, internal communication tools, and automated HR processes will create a transparent and user-friendly environment.

With Gecko HRM, MESI is future-proofing its HR operations, ensuring scalability, compliance, and efficiency as the company continues to grow.

Let’s make HR effortless!

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Curious to see how Gecko can transform your HR? Schedule a quick demo and see how we can help you streamline processes, engage employees, and drive success.

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